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Unlock 15+ Extra Hours Weekly: Your Guide to Simple Outsourcing

To All My Time-Savers and Efficiency Seekers! 🚀


Ever been feeling like there's never enough time in the day to focus on what truly moves the needle for your business? Good news, you're not alone. Bad news, it sucks and we gotta fix it! Doesn't every task feel critical, and letting go seems impossible? That is until now!


This newsletter is your first step towards reclaiming over 15 hours a week through the art of simple outsourcing.


Five-Step Guide


Let's dive into our straightforward, five-step guide to delegating repetitive, non-strategic tasks, empowering you to focus on growth while ensuring everything runs smoothly behind the scenes.


1. The Great Audit Adventure 🕵️‍♂️: Start by identifying what eats up your time.


  • How to Track Activities: Use a time-tracking app like Toggl or RescueTime for a week to record everything you do during work hours. Be as detailed as possible.

  • Identifying Outsourcable Tasks: Review your logged activities and highlight tasks that are repetitive, time-consuming, and don't require your unique skills or expertise. These could include email management, data entry, scheduling appointments, or social media posting.


2. The "Show and Tell" Technique 🎥: Discover the power of visual instructions.


  • Creating "How-To" Videos: Use screen recording software like Loom or Screencast-O-Matic to capture step-by-step processes for tasks you want to outsource. Speak clearly, explaining each step as you go along. Make sure to cover any common issues or questions that might arise.

  • Communicating Expectations: In your videos, include details about the quality of work expected, deadlines, and how to handle exceptions. This sets clear standards for your support agent.


3. Your Digital Library on Cloud 9 ☁️: Find out how to organize your videos and documents neatly in Google Drive, creating a go-to resource for your future support agent.


  • Organizing in Google Drive: Create a dedicated folder in Google Drive for all your process documents and videos. Use subfolders to categorize tasks by department or function (e.g., Admin, Social Media, Customer Service).

  • Access and Permissions: Share the folder with your support agent, ensuring they have edit or view permissions as necessary. Use Google Drive's 'Share' feature and enter their email address to give access.


4. Scouting the Digital Talent Pool 🏊: Find the perfect candidate on platforms like Fiverr or Upwork.


  • Finding Candidates: Post a detailed job listing on Fiverr or Upwork. Include the types of tasks, the skills and experience required, and any specific software knowledge needed.

  • Selecting the Right Candidate: Look for candidates with high ratings and reviews that mention reliability and attention to detail. Conduct a brief interview or ask for sample work related to the tasks they'll be performing. Ensure they understand your expectations by discussing a specific "how-to" video you've created.


5. Email Traffic Control 📧 ➡️ 🙋‍♀️: Say goodbye to email overwhelm. Implement a system to direct specific emails to your new support agent, freeing up your inbox and your mind.


  • Setting Up Email Forwarding: Use your email client's settings to automatically forward specific types of emails to your support agent. For instance, customer service inquiries can be forwarded based on keywords in the subject line.

  • Creating Filters and Labels: Set up filters that automatically tag and direct emails to a designated folder shared with your support agent. This keeps your inbox tidy and ensures your agent knows which emails they are responsible for.

  • Training Your Agent: Provide your agent with guidelines on how to handle common email queries and when to escalate issues to you. Regularly review their responses initially to ensure they meet your standards.


Embracing outsourcing for the first time can feel daunting, but the rewards—more time, focus, and growth potential—are immense. By following these five simple steps, you're not just outsourcing tasks; you're upgrading your business model and your quality of life.


Remember, every minute you save is a minute you can invest in creating, innovating, and expanding your business horizons. And that's a big deal!


Ready to break free from the daily grind and unlock new levels of productivity? Your journey to smart outsourcing and 15+ extra hours a week starts here.


To your success and newfound freedom,


Justin


Feeling inspired to start your outsourcing journey?


Hit reply and tell me which task you're planning to delegate first, or reach out if you need guidance on getting started. Let's make those extra 15 hours a week your new reality.

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